Purchasing Levels

The city has established various levels of purchasing authority. By routing purchases through the Purchasing Department, it becomes possible to improve economies of scale in quantity buying. This shall also identify areas where competitive bidding or proposals are required.

Purchases Under $1,000
Departments are allowed to make purchases under $1,000 without receiving any quotes.

Purchases From $1,000 Through $2,999.99
Departments are allowed to make purchases from $1,000 through $2,999.99 by obtaining 2 telephone quotes.

Purchases From $3,000 Through $25,000
Departments are allowed to make purchases from $3,000 through $25,000 by obtaining 3 written quotes. Departments are required to contact 2 Historically Underutilized Business (HUB) vendors to give them an opportunity to bid.

Purchases Over $25,000
The Texas Local Government Code requires competitive bidding or proposals for all city purchases exceeding $50,000. However, the city Council requires competitive bidding or proposals for all city purchases exceeding $25,000. The law prohibits the city from making “separate, sequential or component” purchases to avoid the competitive bidding requirements. These purchases require legal advertising and formal sealed bids or proposals. These also require Council approval prior to the issuance of a purchase order.

Formal Bids & Invitations
The department forwards written specifications to the Purchasing Department who prepares a formal bid. HUBs in Bell County who have registered with the Texas Building and Procurement Commission are contacted in addition to vendors who have registered with Public Purchase. The Invitation to Bid or Request for Proposals is advertised on Sundays in the Temple Daily Telegram. A formal bid opening is held, and the city Council makes the award.

HUB Vendors
Find information and register to become a HUB vendor.